8. Maintenance

Figure 8-1 shows the "Maintenance" menu displayed after selecting "Maintenance" from the main menu. The following paragraphs describe each of the menu items.

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º        Maintainence Functions        º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º                                      º
º        Full Candidate Database       º
º                                      º
º              VE Database             º
º                                      º
º          Modify VE Callsign          º
º                                      º
º       Recalc VE Session Counts       º
º                                      º
º       Generate VE Sign Off List      º
º                                      º
º           Location Database          º
º                                      º
º         Clear Current Session        º
º                                      º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Enter to Select          Esc to Exit º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-1
Maintenance Functions

"Full Candidate Database" provides access to the candidate history data file. This is very similar in operation to the Register and Add/Modify/Delete Candidate functions in Session Activities

"VE Database" provides access to the VE personnel information file.

"Modify VE Callsign" updates the VE database whenever a VE changes their callsign.

"Recalc VE Session Counts" Updates the "Last session attended" and "Total sessions attended" fields in the VE database.

"Generate VE Sign Off List" is used to generate a list of which VE's signed which CSCE's and 610's.

"Location Database" provides access to the City, State, and Zip Code file.

"Clear Current Session" erases the current active session without merging it into the history file. This is useful after selecting a session for examination and it is no longer desired to have it as an active session. Figure 5-15, Potential Loss of Modified Session data, may appear if any forms were completed.

8.1 Full Candidate Database

Figure 8-2 shows the table displayed when "Full Candidate Database" is selected from the "Maintenance" menu. If no candidates are in the history database, the "Add/Modify/Delete Candidate History Data" form is displayed. The following paragraphs describe the fields in the table.

"Last Name", "First Name", "M", and "Suffix" are self-explanatory.

"Call" is the callsign of the candidate.

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º                          Complete Candidate Database                        º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
ºLast Name            First Name   M      Call   Class    Session    Earned   º
ºBurden               William      A      WB1BRE Novice    4/08/98:A None     º
ºCabana               Michele      L      KA1SOA TechPlus  4/08/98:A None     º
ºGaron                Christopher  M      KA1SIE Advanced 12/09/96:A None     º
ºHuck                 Alison                     None      4/08/98:A None     º
ºJahnke               Bart                KB9NM  Advanced  4/08/98:A None     º
ºLevin                Joel         B      N1MNF  TechPlus  2/09/98:A Advanced º
ºSeagroves            Fletcher     W Jr   N1MEO  Advanced 12/13/97:A None     º
ºShuman               Alan                       None      4/08/98:A Extra    º
ºSimons               Al                  WA1TYB Advanced  4/08/98:A None     º
ºSimons               Bethany             N1ONC  Tech     12/13/97:A None     º
ºSimons               Michael                    None      9/12/97:A None     º
ºSimons               Kathe        P      N1NYT  General   9/12/98:A None     º
º Lookup Last Name:                            Total Candidate Records: 1,628 º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º    Ins to Add                  Enter to Modify               Del to Delete  º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-2
Complete Candidate Database

"Class" is the license class as shown on the original FCC issued operator license presented at the session. This is NOT the license class granted via a previous CSCE.

"Session" is the session date and ID the candidate record

"Earned" is the license class earned or upgraded at this session. "None" means that no license upgrade occurred.

8.1.1 Add/Modify/Delete Candidate History Data

Figure 8-3 shows the "Add/Modify/Delete Candidate History Data" form. This form displays all the data contained in each candidate history record. This form is identical in layout to the "Add/Modify/Delete a Candidate" form under "Session Activities". However it only accesses the global history data file, VICTIMG. Refer to section 6.2.1, Add/Modify/Delete a Candidate for details of the individual fields.

There are two differences between this form and the "Add/Modify/Delete a Candidate" form. The first is that sequence numbers are not displayed. They are only relevant during a session and are meaningless afterwards. The second difference is that the Alt-U key to uncomplete a candidate is not available.

In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

Alt-L (Location), will force a lookup of location (City, State, and Zip) from the entered information.

Alt-M (Miscellaneous) will bring up the "Miscellaneous Candidate/Electronic Filing History Data" screen shown in Figure 8-4. Refer to section 6.4, Miscellaneous Candidate/Electronic Filing Information, for details.

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º                 Add/Modify/Delete Candidate History Data                 º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Call:   N1MEO :General  None Novice Tech TechPlus General Advanced       º
º Effective     :General  None Novice Tech TechPlus General Advanced Extra º
º New Class     :Advanced None Novice Tech TechPlus General Advanced Extra º
º   ÄÄÄÄÄÄLast NameÄÄÄÄÄ    Suffix   ÄÄÄFirst NameÄÄÄ  M    Date Of Birth  º
º   Seagroves                Jr      Fletcher          W       10/23/42    º
º   ÄÄÄÄÄÄÄÄÄÄÄÄAddressÄÄÄÄÄÄÄÄÄÄÄÄÄ  ÄÄÄÄÄÄÄÄCityÄÄÄÄÄÄÄÄ ST   Zipcode    º
º   Box 304, Seagroves Rd             Wilton               NH  03086-0000  º
º          Email:seagrove@n1meo.mv.com                                     º
º Day Phone:(000)000-0000      Element Status   Night Phone:(603)654-5838  º
º ÄÄÄ1AÄÄÄ ÄÄÄ1BÄÄÄ ÄÄÄ1CÄÄÄ ÄÄÄ2ÄÄÄÄ ÄÄÄ3AÄÄÄ ÄÄÄ3BÄÄÄ ÄÄÄ4AÄÄÄ ÄÄÄ4BÄÄÄ  º
º           9/04/93 Fail                       7/24/93  Pass               º
º Completed:Y  N Y         CSCE Issued:Y  N Y P    610 Required:N   N Y P  º
º Session  :12/11/93:A     Fee Paid: $5.60    Identity Verified:Y   N Y *  º
º CSCE VE's :WW1Y   N1FT   W1FI            610 VE's :WW1Y   N1FT   W1FI    º
º Notes:                                                                   º
º  x 4 :                                                                   º
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º Alt-L Lookup City        Record will be Changed        Alt-M for Misc    º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-3
Add/Modify/Delete Candidate History Data

8.2 VE Database

Figure 8-5 shows the table displayed when "VE Database" is selected from the "Maintenance" menu. If no Volunteer Examiners have ever been registered, the "Register a VE" form is displayed. The following paragraphs describe the fields in the table.

"Last Name", "First Name", "M", and "Suffix" are self-explanatory.

"Call" is the callsign of the Volunteer Examiner.

"Class" is the current class of the Volunteer Examiner. Note that the license class at the time of a session is stored in the session record along with the VE's callsign.

"Session #" is the total number of sessions that the VE has supported. Note this is only for those sessions for which VEWD was used.

"Session Last" is the session date and ID of the last session that the VE supported. Note this is only for those sessions for which VEWD was used.

8.2.1 Register A VE

Figure 8-6 shows the "Register a VE" form displayed after selecting a VE from the "Registered Volunteer Examiners" table. The following paragraphs describe each of the fields.

The "First", "M", "Last", "Suff" fields are the first name, middle initial, surname, and suffix (Jr., Sr., etc.) of the VE.

"Callsign" is the valid US callsign of the VE.

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º          Miscellaneous Candidate/Electronic Filing History Data          º
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º Item 4C: N N Y    - Change name on license. Use OLDNAME="xxxxx" in notes.º
º Item 4D: N N Y    - Change mailing address                               º
º Item 4E: N N Y    - Change callsign.  Must have candidate's initials.    º
º Item 4F: N N Y    - Renewal                                              º
º Item 7B:   /  /   - Pending application.  Use PURPOSE="xxxxx" in notes.  º
º Item 8 : Y Y N    - Applicant's signature present                        º
º                                                                          º
º VE signatures present - VE 1: Y Y N    VE 2: Y Y N    VE 3: Y Y N        º
º FCC Review required         : N N Y                                      º
º VEC key entry initials      : VET                                        º
º                                                                          º
º  Notes:                                                                  º
º   x 4 :                                                                  º
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º                          Record will be Changed                          º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-4
Miscellaneous Candidate/Electronic Filing History Data
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                        Registered Volunteer Examiners                       º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º                                                              ÄÄÄSessionÄÄÄ  º
º Last Name            First Name       M       Call   Class    #     Last    º
º Cabana               Glenn            E      W1FI   Extra    64   4/08/98:A º
º Churbuck             Kenneth          E      K1TCD  Extra    47  12/21/97:A º
º Cote                 Ernest           L      NO1V   Extra    21  12/13/97:B º
º Critz                Rich             W      N1FT   Extra    25   4/08/98:A º
º Heedles              James            M      WW1Y   Extra    68   4/08/98:A º
º Hunt                 Charles                 KC1OX  Extra    24   1/16/97:A º
º Simons               Allen            K      WA1TYB Advanced 38   4/08/98:A º
º Swiech               Francis          A      N1DGQ  Extra    43  10/04/97:A º
º Webb                 Nancy            J      N1OEZ  Extra    42   4/08/98:A º
º Lookup Last Name:                                         VE's Listed:   46 º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Alt-A to Toggle       Ins to Add        Enter to Modify       Del to Delete º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-5
Registered Volunteer Examiners List

"New Callsign" is the new valid US callsign of the VE. If this field is blank, this is the current record for this VE. This field should not normally be modified. When a VE changes their callsign, use the "Modify VE Callsign" (Section 8.3) item on the "Maintenance Functions" menu.

"Class" is a choice field specifying the license class of the VE.

"Licensed till", and "VE till" are the expiration dates (MM/DD/YY) of the VE's FCC license, and VE accreditation respectively. If either field is left blank it is ignored. If a date is entered, it must be after the session in order to register the VE.

"Nickname" is the VE's preferred casual name. If identical to the first name, leave this field blank.

"Address", "City", "State", "ZIP", "Home", and "Work" are all self-explanatory. None are actually required, but it is highly recommended to maintain this information in the event it becomes necessary to contact a VE after a session.

"Email" is the Electronic, or Internet, mail address for the VE.

"Notify" is a choice field used to indicate the "Regulars" of a VE team. It is only used in the generation of the invitation list under "Pre-session Activities".

"Show" is a choice field that filters the Registered Volunteer Examiners list under Maintenance Functions (See 8.2.1, Register A VE). This allows old VE records to be hidden while not actually deleting them. This would be done in the case of a callsign change.

"Notes" is a 256 character miscellaneous field organized as eight (8) rows of 32 characters each. It is intended for any additional information that might be useful to the VE team or team leader (e.g. "Works 3rd shift. Don't call between 8 am and 6 PM")

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º                 Register a VE                º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º ÄÄÄÄÄÄFirstÄÄÄÄÄ M ÄÄÄÄÄÄÄLastÄÄÄÄÄÄÄÄÄ Suff º
º James            M Heedles                   º
º Callsign :WW1Y      New Callsign :           º
º Class    :Extra     Extra  Advanced  General º
º Licensed till: 10/15/01    VE till: 10/01/00 º
º Nickname :Jim                                º
º Address  :6 Birch Drive                      º
º City     :Amherst                            º
º State    :NH             ZIP  : 03031-1807   º
º Home     :(603)673-7395  Work :(603)885-5379 º
º Email    :heedles@ww1y.mv.com                º
º Notify   :N  N Y           Show :Y  Y N      º
º Notes    : Wrote this program                º
º  x 8                                         º
º Sessions Attended: 61       Last: 12/13/97:A º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º            Record will be Changed            º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-6
Register a VE

8.3 Modify VE Callsign

Figure 8-7 shows the table displayed when "Modify VE Callsign" is selected from the "Maintenance" menu. The "Press Enter to Change" message does not appear until the new callsign has been entered. When a VE changes their callsign this function is used to create a new VE record. The old record is not deleted to maintain consistency with the Session and Global history databases.

The following steps occur when a callsign is changed:

  1. A copy of the old VE record is made
  2. The old VE record is modified. Total sessions is set negative. The notify and show flags are set to N. The NEWCALL field is set to the new Callsign.
  3. The copy of the old record is modified. The callsign field is set to the new callsign. The new callsign field is cleared. The show flag is set to Y.
  4. If a record already exists in the VE database with the new callsign, the session count of the existing new record is added to the modified copy of the old record.
  5. The modified copy is either added to the VE database or replaces the existing new callsign record.

8.3.1 Correcting prior Version 2.2 VEINFO databases

For prior versions of VEWD there were two basic methods of dealing with callsign changes:

  1. Creating a second VE record for the new callsign.
  2. Modifying the callsign of the existing record.

For the case one, perform the "Modify VE Callsign" function for each case. For case two, change the callsign back to the original callsign and then perform the "Modify VE Callsign" function for each case. After processing all the previous callsign changes, perform the "Recalc VE Session Counts" function. This will recompute the session counts for both the old and the new VE records.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º  Change a VE's Callsign  º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º                          º
º  Old Callsign  :         º
º  New Callsign  :         º
º                          º
º   Press Enter to Change  º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º      Escape to Exit      º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-7
Change a VE's Callsign

8.4 Recalculate VE Session Counts

"Recalc VE Session Counts" performs a similar function to the "Recompute Session Counts" function. It goes through each session record and each VE record and updates the "Last session attended" and "Total sessions attended" fields in the VE database. While the search is in progress the message shown in Figure 8-8 is displayed. If there are many sessions, this can take some time.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                                         º
º      Recomputing VE Session Counts      º
º  This may take awhile.  Please wait...  º
º                                         º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-8
Recomputing VE Session Counts

8.5 Generate VE Sign Off List

Figure 8-9 shows the session list displayed when "Generate VE Sign Off List" is selected from the "Maintenance" menu. The list is displayed in time reversed order. The most recent session appears first. The following paragraphs describe each of the columns of the table.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                       Generate VE signature lists                      º
º                              Session List                              º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º  *   Date     Location              Sponsor               Cand VE's  D º
º  *  6/02/94:A Amherst, NH           WW1Y - Sample           26    5    º
º     5/14/94:A Manchester, NH,       Amoskeag Radio Club     17   11    º
º     4/21/94:A Salem, NH,            KY1N Memorial Sessio    35   15    º
º  *  2/26/94:A Nashua, NH,           Nashua Area Radio Cl    36   11    º
º     2/12/94:A Manchester, NH,       Amoskeag Radio Club     18    6    º
º     1/20/94:A Salem, NH,            KY1N Memorial Sessio    18   12    º
º  * 12/11/93:A Nashua, NH,           Nashua Area Radio Cl    50   13    º
º    11/13/93:A Manchester NH,        Amoskeag Radio Club     27   11    º
º    10/24/93:P Manchester, NH,       NH Council of VEs       19    3    º
º    10/20/93:A Salem, NH,            KY1N Memorial Sessio    19   15    º
º  *  9/04/93:A Nashua, NH,           Nashua Area Radio Cl    10   11    º
º Total sessions:   20                           Marked Sessions:    4   º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º  ALT-M to Mark/Unmark        Escape to Abort        Enter to Continue  º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-9
Generate VE signature lists

"*" is visible to the left of the session date if the session has been marked via Alt-M. Only marked sessions are used to generate the sign off list. This allows multiple VE teams to share their data while allowing each VE Team leader to select just their sessions.

"Date" is the date of the session followed by the session ID. The purpose of session ID is to provide a unique designation for each session when multiple sessions occur on the same day.

"Location" is the location of the session

"Sponsor" is the group or club sponsoring the examination session

"Cand" is the total number of candidates served at the session

"VE's" is the total number of VE's that supported the session

"D" is the session deleted flag. If a "Y" is shown, the candidate data for this session is no longer stored in the history database (VICTIMG.DAT). A deleted session cannot be marked since there are no longer any candidate records to check against VE callsigns.

In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

Alt-M toggles the "*" mark for the highlighted session.

Once all desired sessions are marked pressing the return key will cause the file "SIGNLIST.TXT" to be generated in the current default directory. If the file exists, it is overwritten.

Figure 8-10 is displayed while the list is being generated. For each VE found to have signed a CSCE or FCC Form 610 in any marked sessions, a list of all candidate's for which the VE signed either a CSCE or 610 is output to the file. The format of the output is shown in Figure 8-11. This file may then be used to provide each signing VE with a record of what pieces of paper actually contain their signature. Remember, If you don't record CSCE and 610 VE Callsigns always and accurately, this list will neither be complete nor correct.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                                         º
º      Generating VE Signature Lists      º
º  This may take awhile.  Please wait...  º
º                                         º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-10
Generating VE Signature Lists

VE'S NAME AND CALLSIGN
VE'S ADDRESS
VE'S CITY, STATE, ZIPCODE

	SPONSORING-VEC-1 Session at LOCATION-1 on  DATE 1(ID 1)
	  sponsored by the SESSION-SPONSOR-1
		CSCE and Form 610  - Candidate 1 name and callsign (if any)
		         Form 610  - Candidate 2 name and callsign (if any)
		CSCE               - Candidate 3 name and callsign (if any)

	SPONSORING-VEC-2 Session at LOCATION-2 on  DATE 2(ID 2)
	  sponsored by the SESSION-SPONSOR-2
		CSCE and Form 610  - Candidate 1 name and callsign (if any)
		         Form 610  - Candidate 2 name and callsign (if any)
		CSCE               - Candidate 3 name and callsign (if any)
Figure 8-11 VE Signoff list format

8.6 Location Database

Figure 8-12 shows the "List of Known QTH's" table displayed after selecting a the "Location Database" item from the "Maintenance Functions" menu. This data base is used to automatically fill in the City, State, and/or Zip Code during the candidate registration process. This function is only performed if either the "Fill in City, State, Zip from City" or the "Fill in City, State, Zip from Zip" choices are set to Yes on the "Session Options" form (See 5.1.2, Session Options). This database is automatically populated with new City/State/Zip Code triplets only when the "Add New Cities from Candidate Record" is set to Yes on the "Session Options" form, and only when initially registering a candidate. The following paragraphs describe each of the fields of the table.

"City" is the name of the city or town. Spaces are considered part of the name

"State" is the state where the city or town is located.

"Zip" is the five (5) digit Zip Code for the city or town.

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º        List of Known QTH's        º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º  City                State  Zip   º
º  Acton                 MA  01720  º
º  Allenstown            NH  03275  º
º  Alton                 NH  03809  º
º  Amesbury              MA  01913  º
º  Amherst               NH  03031  º
º  Andover               MA  01810  º
º  Andover               NH  03231  º
º  Antrim                NH  03440  º
º  Anytown               UK  10000  º
º  Ashby                 MA  01431  º
º  Assonet               MA  02702  º
º  Lookup City:                     º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º   Ins to Insert   Del to Delete   º
º          Enter to Modify          º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-12
Location Table

No provision is made for foreign locations since the FCC requires all licensed amateurs to have a valid US mailing address.

8.6.1 Add/Modify/Delete a QTH

Figure 8-13 shows the "Add/Modify/Delete a QTH" form displayed when selecting a location from the "List of Known QTH's table. The following paragraphs describe each of the fields.

"City" is the name of the city or town. Spaces are considered part of the name

"State" is the state where the city or town is located.

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º      Add/Modify/Delete a QTH     º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º    City : Amherst                º
º    State: NH                     º
º    Zip  : 03031                  º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º      Record will be Changed      º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 8-13
Add/Modify/Delete a City

"Zip" is the five (5) digit Zip Code for the city or town.

The location database should be periodically examined and corrected. When location records are added automatically at candidate registration, ALL unique combinations of City/State/Zip are added. If a typographical error is made at registration and is later corrected, the erroneous location is still in the location database. If the typographical error was in the city or state field, there are now (at least) two locations with the same Zip Code. The fill in City/State/Zip Code at candidate registration feature only works if there is a unique match in the location database. For example, if "Amherst, NH 03031" is in the database as the only 03031 Zip Code, then skipping over City and State and just entering Zip Code at registration will cause "Amherst" and "NH" to be filled for City and State. If another location record with the same Zip Code is added by mistake, such as "Amhurst, NH 03031", or "Amherst, NM 03031", then the fill in will no longer occur. If there truly are two towns with the same Zip Code in the database, the actual town name must be entered.

8.7 Clear Current Session

This function is used empty the current session databases without performing a "Merge Active Session" operation. This is frequently desired when an older previous session has been selected in order to examine the candidate records or to regenerate session reports or session counts. This should never be performed during an actual session as it will result in the loss of all the session records. If the session has never been merged, or if it has been changed since it was last merged, the displays shown in Figure 5-14 and Figure 4-1 on pages 1 and 1 will appear. In general, unless the session was recalled to specifically make corrections the "Session has already been merged" warning can be ignored.



Last Modified: 01 January 1998
Jim Heedles: heedles@ww1y.mv.com