6. Session Activities

Figure 6-1 shows the Session Activities menu displayed after selecting "Session Activities" from the main menu. It is under this sub-menu that the majority of the time will be spent after configuring and creating a session under Pre-Session activities. The following paragraphs describe each item.

"Update Candidate Status" brings up a table of registered candidates, allowing you to update the status of a candidate during an exam session.

"Register Candidate" brings up a table of registered candidates, allowing you to register additional candidates, modify a candidate's information, or delete a candidate record. This is where a candidate is first logged into the computer.

"Element Status" displays a combined form and table that allows you to determine which candidates are taking what elements. It is primarily useful in large sessions to determine the candidates taking a particular code test.

"Miscellaneous Stuff" brings up another menu of functions occasionally useful during a session.

"Print CSCE's and 610's" brings up another menu allowing you to print specific CSCE's/610's.

"Candidates Owed Refunds" displays a table of candidates that have paid the session fee, but only took novice elements.

"Attending VE's" brings up a table of VE's registered at the session and provides the ability to add and remove VE's from the session.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Session Activities º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º º º Update Candidate Status º º º º Register Candidate º º º º Element Status º º º º Miscellaneous Stuff º º º º Print CSCE's and 610's º º º º Candidates Owed Refunds º º º º Attending VE's º º º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º Enter to Select º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-1 Session Activities

6.1 Administering VE List

In general, before registering candidates, the VE team is registered. Pressing the up arrow when the highlight cursor is on the "Update Candidate Status" wraps around to the "Attending VE's" field. Figure 6-2 shows the Administering VE List table displayed when "Attending VE's" is selected. If no VE's have been registered yet, the "Add/Delete Attending VE" form is automatically displayed.

"Call", "Last Name", "First Name", "M", and "Class" are all self-explanatory.

In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

Alt-M (Modify) will display the full VE information form and allow changes to be made.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Administering VE List º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º Call Last Name First Name M Class º º N1FT Critz Rich W Extra º º W1FI Cabana Glenn E Extra º º WA1TYB Simons Allen K Advanced º º N1OEZ Webb Nancy J Extra º º WW1Y Heedles James M Extra º º º º º º Session: 4/08/98:A VE's at session : 5 º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º Ins to Add Del to Delete Alt-M to Modify º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-2 Administering VE List

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º        Add/Delete Attending VE       º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º                                      º
º             CALL:W1FI                º
º                                      º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Enter to Complete    Alt-M to Modify º
º         Record will be Changed       º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-3 Add/Delete Attending VE

Figure 6-3 shows the "Add/Delete Attending VE" form used for adding (or deleting) a VE. It has just the callsign field. Enter the callsign of the VE being registered. If the VE is already in the database he/she will be added to the session records. If the VE is not in the database, the "Register a VE" form is displayed allowing a new VE to be recorded. If the VE's license or accreditation has expired an error message is displayed and the VE is not added. If the license or accreditation has been renewed but not updated in the VE database, Alt-M can also be used from the "Add/Delete Attending VE" form to update the VE record, and allow the VE to be registered. If a VE has changed his or her callsign and the VE database has been properly updated (see 8.3, Modify VE Callsign), entering the old callsign by mistake will not cause any problems. The old callsign(s) will be replaced with the latest before adding the VE.

6.1.1 Registering a VE

Figure 6-4 shows the "Register a VE" form. The following paragraphs describe each of the fields.

The "First", "M", "Last", "Suff" fields are the first name, middle initial, surname, and suffix (Jr., Sr., etc.) of the VE.

"Callsign" is the valid US callsign of the VE.

"New Callsign" is the new valid US callsign of the VE. If this field is blank, this is the current record for this VE. This field should not normally be modified. When a VE changes their callsign, use the "Modify VE Callsign" item on the "Maintenance Functions" menu.

"Class" is a choice field specifying the license class of the VE.

"Licensed till", and "VE till" are the expiration dates (MM/DD/YY) of the VE's FCC license, and VE accreditation respectively. If either field is left blank it is ignored. If a date is entered, it must be after the session in order to register the VE.

"Nickname" is the VE's preferred casual name. If identical to the first name, leave this field blank.

"Address", "City", "State", "ZIP", "Home", and "Work" are all self-explanatory. None are actually required, but it is highly recommended to maintain this information in the event it becomes necessary to contact a VE after a session.

"Email" is the Electronic, or Internet, mail address for the VE.

"Notify" is a choice field used to indicate the "Regulars" of a VE team. It is only used in the generation of the invitation list under "Pre-session Activities".

"Show" is a choice field that filters the Registered Volunteer Examiners list under Maintenance Functions (See 8.2.1, Register A VE). This allows old VE records to be hidden while not actually deleting them. This would be done in the case of a callsign change.

"Notes" is a 256 character miscellaneous field organized as eight (8) rows of 32 characters each. It is intended for any additional information that might be useful to the VE team or team leader (e.g. "Works 3rd shift. Don't call between 8 am and 6 PM")

6.2 Register/Modify/Delete Candidate List

Figure 6-5 shows the table displayed when "Register Candidate" is selected from the Session activities menu. If no candidates are registered, the "Add/Modify/Delete a Candidate" form is displayed. The following paragraphs describe the fields in the table.

"Last Name", "First Name", "M", and "Suffix" are self-explanatory.

"Call" is the callsign of the candidate.

"Class" is the license class as shown on the original FCC issued operator license presented at the session. This is NOT the license class granted via a previous CSCE.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Register a VE º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º ÄÄÄÄÄÄFirstÄÄÄÄÄ M ÄÄÄÄÄÄÄLastÄÄÄÄÄÄÄÄÄ Suff º º James M Heedles º º Callsign :WW1Y New Callsign : º º Class :Extra Extra Advanced General º º Licensed till: 10/15/01 VE till: 10/01/00 º º Nickname :Jim º º Address :6 Birch Drive º º City :Amherst º º State :NH ZIP : 03031-1807 º º Home :(603)673-7395 Work :(603)885-5379 º º Email :heedles@ww1y.mv.com º º Notify :N N Y Show :Y Y N º º Notes : Wrote this program º º x 8 º º Sessions Attended: 61 Last: 12/21/97:A º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º Record will be Changed º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-4 Register a VE

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                      Register/Modify/Delete a Candidate  Printing Disabled   º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
ºLast Name            First Name  M      Call   Class    Earned  73 C 6 $ V    º
ºCabana               Michele     L      KA1SOA Tech     None     N N P Y    33º
ºDenhup               James       J      N1NYG  TechPlus Extra    N Y P Y     2º
ºGaron                Christopher M      KA1SIE Advanced None     N N P Y     9º
ºHuck                 Alison      C             None     Tech     N Y P Y    23º
ºLevin                Joel        B      N1MNF  TechPlus Advanced N Y N Y    22º
ºMcCartney            James       T III  N1NHS  General  None     N N N Y     4º
ºRothberg             Donna              KA1RWZ TechPlus None     N N N Y    32º
ºSeagroves            Fletcher    W Jr   N1MEO  Advanced None     N N P Y     1º
ºSimons               Kathe       P      N1NYT  General  None     N N N Y N  15º
ºSimons               Michael            N1KZO  Tech     None     N N P Y    16º
ºSimons               Bethany     P      N1ONC  Tech     None     N N N Y    17º
ºSimons               Al                 WA1TYB Advanced None     N N N Y *  18º
º Lookup Last Name:                                                            º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Ins to Add                  Enter to Modify                    Del to Delete º
º Alt-F for Full Record                  Alt-P Toggles Autoprint of CSCE/610's º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-5 Register Candidate Table

"Earned" is the license class earned or upgraded at this session. "None" means that no license upgrade occurred.

"73" indicates whether the candidate is done testing. Y indicates completed candidates, N indicates that they are still testing or waiting paperwork.

"C" indicates the CSCE status. N means none, Y means a CSCE was issued, and P indicates that the CSCE was printed. CSCE will be N until the candidate is complete.

"6" indicates the Form 610 status. N means none, Y means a 610 is needed, and P indicates that the 610 was printed. This field will be N until the candidate is complete.

"$" indicates whether the session fee has been paid. Y for yes, N for No.

"V" indicates if the candidate's credentials have been verified (ID, original license and CSCE's). A Blank indicates verified. N indicates not verified and the candidate will not be allowed to test. An asterisk (*) indicates the candidate has been verified and/or allowed to test, but that something is amiss.

"nn" is the sequence numbers assigned to each candidate at registration time. If sequence numbers are not used, this column is blank.

"Lookup Last Name:" is a locator field. By entering the first part of a candidate's last name the table will scroll down to the first entry that matches the text. This allows rapid scrolling through the table.

In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

Alt-F (Full), will bring up a full candidate form. This contains all the information on the candidate, not just the fields required during registration.

Alt-P (Print) will toggle the automatic printing of CSCE's and 610's if those functions are enabled for the session. This is quite important when a code test is in progress. While printing is disabled, the phrase "Printing Disabled" will flash in the upper right corner of the table. Note: If running in a DOS window under Windows 3.x the flashing may not occur. Once printing is re-enabled, all pending CSCE's and 610's are printed. No other activity can occur until all the printing is complete.

6.2.1 Add/Modify/Delete a Candidate

Figure 6-6 shows the "Add/Modify/Delete Candidate" form. The following paragraphs describe each of the fields in the form.

"Call" is the callsign of the candidate. If unlicensed or not available, leave the callsign field blank. If the "Fill in Candidate Record from Callsign" option is enabled, a search is made on the global history database after entering a valid US callsign. If a match is found, (meaning the candidate has tested at a prior session under that callsign), the personal information (name, address, date of birth, and phone numbers are copied from the old record. If an upgrade was earned, that becomes the effective class. Any CSCE credits that are still valid are filled in. Any elements passed at that session are filled in with the previous session date. Any prior notes are ignored. If there was no match against the global history data and FCC database lookup is enabled a search is made using the selected FCC lookup method. If a match is found the personal information available is filled in.

"Class" is the license class as shown on the original FCC issued operator license presented at the session. This is NOT the license class granted via a previous CSCE. This is a choice field. If a lookup succeeded be sure to verify class against the actual license class.

"nn" is the sequence number assigned to each candidate at registration time. If sequence numbers are not used, this column is blank.

"Last Name", "First Name", "M", and "Suffix" are self-explanatory. These are listed in the same order as the FCC form 610. The last and first name fields cannot be blank. Since suffix is a separate field one thing to watch out for is entering first name, or at least the first four characters, in the suffix field. If the "Fill in Candidate Record from Name" option is enabled, after entering a valid middle initial (including blank), a search is made on the global history database. If a match is found, the remainder of the candidate record is filled out in the manner described earlier. If there is a different callsign in the old record, the screen shown in Figure 6-7 is displayed. A blank previous callsign will match any new callsign. If the candidate had tested at an earlier session and earned an upgrade the screen shown in Figure 6-8 is displayed. Verify the status of the prior upgrade.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Add/Modify/Delete a Candidate º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º Call: KA1SOA Class:TechPlus None Novice Tech TechPlus General Advanced º º ÄÄÄÄÄÄLast NameÄÄÄÄÄ Suffix ÄÄ-First NameÄÄÄ M Date Of Birth º º 1 Cabana Michele L 2/21/78 º º ÄÄÄÄÄÄÄÄÄÄÄÄAddressÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄCityÄÄÄÄÄÄÄÄ ST Zipcode º º 3 James St Derry NH 03038-4525 º º Email: michele@ether.net º º Element Status º º ÄÄÄ1AÄÄÄ ÄÄÄ1BÄÄÄ ÄÄÄ1CÄÄÄ ÄÄÄ2ÄÄÄÄ ÄÄÄ3AÄÄÄ ÄÄÄ3BÄÄÄ ÄÄÄ4AÄÄÄ ÄÄÄ4BÄÄÄ º º 2/21/98 11:15-8 Wants Wants Wants º º Effective Class:TechPlus º º º º Day Phone: (000)000-0000 Night Phone : (000)000-0000 º º Fee Paid: $6.35 Identity Verified:Y N Y * º º Notes: º º x 4 : º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º Alt-T Wants 2 & 3A Alt-F for Full record Alt-U Uncomplete º º Record will be Changed º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-6 Add/Modify/Delete a Candidate

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º             Please verify the callsign N1MOE.  There is a            º
º           Fletcher W Seagroves Jr, N1MEO, in the database.           º
º       Press Contol-Enter to ignore the database, a C to correct      º
º    the callsign to N1MEO, and use the database address, or a U to    º
º  update to N1MOE and use the address/phone # stored in the database. º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-7 Callsign Verification Message

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                                                                      º
º          Please verify class matches that shown on license.          º
º                                                                      º
º                       Press Return to continue                       º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-8 Class Verification Message

"Date Of Birth" is the candidate's birth date. Verify that the year is not the current year.

"Address", "City", "ST", and "Zipcode" are the candidate's current address. If "Require Full Address At Registration" is Yes then all fields except Zip Code must be provided before the candidate is registered. If set to N, the address may be skipped and entered later. It must be provided before printing a CSCE or Form 610. If "Fill in City, State, Zip from City" or "Fill in City, State, Zip from Zip" is enabled then a lookup is made on the location database. If a match is found the missing fields are filled in from the matching record. If "Add New Cities from Candidate Record" is enabled and a new City/State/Zip Code is entered, it is added to the location database. Refer to Section 5.1.2, Session Options, for further information. Once the location database has the local towns stored, the fastest way to enter City, State, and Zip is to set "Fill in City, State, Zip from Zip" in session defaults to Yes, press return twice to skip to the Zip Code field and enter the desired Zip Code. If the Zip Code is in the location database, and there is only one city listed for that Zip Code the city and state will be filled in when you leave the Zip Code field. If the Zip Code is not present or there are two cities with the same Zip Code the response is determined by the state of the "Require Full Address At Registration" flag. If Yes, an error is displayed and the city and/or state must be entered. If No, no error or warning is given until a CSCE or 610 is printed.

"Email" is the Electronic, or Internet, mail address for the candidate.

"1A, 1B, 1C, 2, 3A, 3B, 4A, 4B" contain the status of the code and written examination elements. Refer to the section 6.2.2, Element Status fields, for a detailed description of the element status fields.

"Effective Class" is the effective operating class of the candidate granted by the combination of an FCC License and one or more CSCE's. For example, if a candidate provided an FCC novice license, and CSCE credit for element 3A, the license class is novice, and the effective class is TechPlus. It is not a field that can be changed on the "Add/Modify/Delete a Candidate" form, but is provided for reference.

"Day Phone", "Night Phone" are the candidate's phone numbers. These are not required for any session processing, and are only for record keeping purposes. It is recommended that this information not be taken at registration time. If it is desired to record phone numbers, it is better saved until after the session, where the information can be taken from the answer sheets.

"Fee Paid" is the amount the candidate has paid for the session. It is automatically filled in with the session fee when registering a candidate. If your VE team does not collect the session fee from candidates intending to take only novice elements, you must zero this field. It is recommended that the session fee be collected from every candidate, and to refund the fee when appropriate. The program will display a message if a candidate that has paid and has only taken elements 1A or 2 is finished. Experience has shown that far fewer money problems arise that way.

"Identity Verified" indicates whether a candidate's credentials (Identification, FCC form 610, original license, CSCE, and copies of license/CSCE's) have been examined and accepted. This is a choice field with the choices Y, N, and asterisk(*), for Yes, No, and Oops. If the session date does not match the date when the candidate is first registered this field is to No on the assumption that it is a pre-registration. This will prevent any updates to the candidate's status, and will prevent any CSCE's from being printed until the field is changed to Yes. If the date registration takes place matches the session date this field is set to Yes. Asterisk (*) is used when it is desired to let the candidate test, but when there is some problem with their credentials. If you select asterisk (*), you must explain why in the notes field. The candidate's status can be updated, but if a CSCE is earned, it will not automatically be printed when the candidate is finished. Additionally, if a license upgrade is earned and the CSCE is printed from the Print menu, the CSCE will only show element credit only. No upgrade CSCE can be printed for a candidate whose ID field is not a "Y".

"Notes" is a 256 character miscellaneous field organized as four (4) rows of 64 characters each. It is intended for any additional information that might be useful to the VE team or team leader (E.G. "Need to see original license").

In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

Alt-L (Location), will force a lookup of location (City, State, and Zip) from the entered information.

Alt-U (Uncomplete) will "uncomplete" a candidate. This is used in the event a candidate is incorrectly marked completed, or if a candidate changes their mind and decides to take additional elements. If an "uncompleted" candidate was issued a CSCE, but sure to collect it before administering any additional exams. Don't destroy it, the candidate may fail and get it back. However, if additional elements were passed, a new CSCE will be issued, and the first one should be destroyed.

Alt-T (Technician), will mark elements 2A and 3 as "Wants" and completes the form.

6.2.2 Element Status fields

Since the element status fields found on many displays are where most of the session activity takes place, and where pass/fail results are recorded, special attention was paid to making their use as convenient as possible, without sacrificing reliability unduly.

Each element status field is either blank, indicating the candidate is not interested in the element, or it contains one of the entries in Table 6-1:

Additionally, if code slots are being used for the exam session, elements 1A, 1B, and 1C can also be of the form "HH:MM-N", where HH:MM is the time of the code exam, and N is the code slot number.

When entering an element status, only the first letter needs to be entered for Wants, Taking, Grading, Pass, Fail, Credit, or Exempt. When leaving the field the correct value will be automatically filled in. Upper or lower case is acceptable, and additional characters in the field are ignored. For example, entering "w" followed by a return results in the element's status being set to "Wants". If "f" is entered over the "Wants", changing it to "fants", when the return key is pressed this will be changed to "Fail".

If code slots are in use, the status "Wants" is replaced with a code slot reference. Entering a "w" causes the candidate to be assigned to the earliest code slot that is still in the future, and still has available seating. You can force a particular code slot to be used by entering either the entire hh:mm-n value, or just the slot number, including the leading dash, e.g. "-3". The remaining element status values, behave the same.

If it cannot be determined what the contents of the field are a choice table similar to the one used to select a VEC will appear. This table is shown in Figure 6-9.

The normal sequence of events for a particular element would be:

  1. When the candidate registers and indicates the desire to take the element, it is set to "Wants", or possibly a code slot reference.
  2. When the candidate is given the written exam, or is seated to take a code test, the status is changed from "Wants" to "Taking".
  3. When the candidate finishes the test and turns it in, the status is changed from "Taking" to "Grading".
  4. After the exam is graded, and the candidate informed of the grade, the status is changed from "Grading" to either "Pass" or "Fail".

Table 6-1 Element Status Values
Status
Description
WantsThe candidate wants to take the element.
TakingThe candidate is currently taking the element.
GradingThe candidate has taken the element, and is waiting for the results.
PassThe candidate passed the element.
FailThe candidate failed the element.
CreditThe candidate has credit, other than CSCE, for the element. This is the same as passed when it comes to determining if an upgrade has occurred. This is currently used for the grandfather credit of element 3B for technician class licensed issued before 21 March 1987.
ExemptThe candidate has presented a Physicians certification and release for element 1C credit. This is the same as passed when it comes to determining if an upgrade has occurred.
mm/dd/yyThe candidate has presented a CSCE with the specified date for the element. Note that the form is month/day/year.
hh:mm-nA code slot time and number
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Enter CSCE Date º º (mm/dd/yy) or º º Code Slot or º º Credit º º Exempt º º Fail º º Grading º º Pass º º Taking º º Wants º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-9 Element Choice table

The only element status values that truly matter are "Pass", "Fail", "Credit", "Exempt", and CSCE dates. All others serve to provide the VE team status information during the session. Experience has shown that the "Grading" choice is never used. To use it requires the VE collecting the exam from the candidate to go to the VE operating the computer before starting the actual grading. This additional step slows things down without providing any major benefits.

6.2.3 To err is Human. To really foul things up requires a computer

If you skipped the previous two warnings, pay close attention here. It could save your VE accreditation, or even your license. This is a computer program. It runs on a computer. Computers are stupid. Sometimes people aren't much better. (Sound familiar? Good.)

From section 6.2.2 you can see how easy it is to give someone credit for an element. Just hit "p" and a return. If they actually failed, or never even took the element, that's not good. Always verify the CSCE with the examination paperwork before giving out the candidate's copy. And always remember that the computer is telling you what you told it. If that doesn't match the paperwork, you typed something in wrong.

6.3 Update Candidate Status Table

Figure 6-10 shows the "Update Candidate Status" table. This table is a less detailed version of the registration table. This table does not allow the addition or deletion of records. If the Identity Verified column is N, an error is displayed if an attempt is made to update that candidate. The following paragraphs describe each of the fields in the table.

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º                       Update Candidate Status                       º
º                                                 Printing Disabled   º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Last                 First            M        Call  73 C 6 $ V     º
º Cabana               Michele          L       KA1SOA  N N N Y     1 º
º Garon                Christopher      M       KA1SIE  N N N Y     9 º
º Huck                 Alison                           N N N Y    23 º
º Jahnke               Bart                     KB9NM   N N N Y     4 º
º Levin                Joel             B       N1MNF   N N N Y    22 º
º Seagroves            Fletcher         W Jr    N1MEO   N N N Y     1 º
º Shuman               Alan                             N N N Y     2 º
º Simons               Kathe            P       N1NYT   N N N Y N  15 º
º Simons               Michael                          N N N Y    16 º
º Simons               Bethany                  N1ONC   N N N Y    17 º
º Simons               Al                       WA1TYB  N N N Y *  18 º
º Lookup Last Name:                                                   º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Alt-A Toggles All/Pending                           Enter to Modify º
º Alt-P Toggles Autoprint     Ins to Register   Alt-F for Full Record º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-10 Update Candidate Status Table

"Last Name", "First Name", "M", and "Suffix" are self-explanatory.

"Call" is the callsign of the candidate.

"73" indicates whether the candidate is done testing. Y indicates completed candidates, N indicates that they are still testing or waiting paperwork.

"C" indicates the CSCE status. N means none, Y means a CSCE was issued, and P indicates that the CSCE was printed. CSCE will be N until the candidate is complete.

"6" indicates the Form 610 status. N means none, Y means a 610 is needed, and P indicates that the 610 was printed. This field will be N until the candidate is complete.

"$" indicates whether the session fee has been paid. Y for yes, N for No.

"V" indicates if the candidate's credentials have been verified (ID, original license and CSCE's). A Blank indicates verified. N indicates not verified and the candidate will not be allowed to test. An asterisk (*) indicates the candidate has been verified and/or allowed to test, but that something is amiss.

"nn" is the sequence numbers assigned to each candidate at registration time. If sequence numbers are not used, this column is blank.

In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

"Lookup Last Name:" is a locator field. By entering the first part of a candidate's last name the table will scroll down to the first entry that matches the entered text. This allows rapid scrolling through the table.

Alt-F (Full), will bring up a full candidate form. This contains all the information on the candidate, not just the fields required during registration.

Alt-P (Print) will toggle the automatic printing of CSCE's and 610's if those functions are enabled for the session. This is quite important when a code test is in progress. While printing is disabled, the phrase "Printing Disabled" will flash in the upper right corner of the table. Note: If running in a DOS window under Windows 3.x the flashing may not occur. Once printing is re-enabled, all pending CSCE's and 610's that would have been printed automatically are printed. No other activity can occur until all the printing is complete.

Alt-A (All) will toggle between displaying all candidates remaining versus all registered candidates. While all candidates are displayed, "All Candidates" is displayed in the upper left area of the display.

6.3.1 Update Candidate Status

Figure 6-11 shows the "Update Candidate Status" form. It is here where the results of tests are recorded. The following paragraphs describe each of the fields in the form.

"nn" is the sequence number assigned to each candidate at registration time. If sequence numbers are not used, this column is blank.

"Last Name", "First Name", "M", and "Suffix" are self-explanatory. They are provided for reference and cannot be changed on this form.

"Call" is the callsign of the candidate. It is provided for reference and cannot be changed on this form.

"Class" is the license class as shown on the original FCC issued operator license presented at the session. This is NOT the license class granted via a previous CSCE. It is provided for reference and cannot be changed on this form.

"Effective Class" is the effective operating class of the candidate granted by the combination of an FCC License and one or more CSCE's. It is provided for reference and cannot be changed on this form.

"1A, 1B, 1C, 2, 3A, 3B, 4A, 4B" contain the status of the code and written examination elements. Refer to the section 6.2.2, Element Status fields, for a detailed description of the element status fields. Although any valid status may be entered the usual choices are Pass, Fail, Taking, and Wants. It is HIGHLY recommended that after entering a P or F for an element, that the return key is pressed before pressing Control-enter to complete the form. The fill-in of Pass or Fail is done before the form is completed and allows verification that the correct grade is entered.

This is where mistakes can have the greatest consequences!!!!

"COMPLETE" is set to Y when the candidate is finished taking exams and the last exam has been graded. After setting "COMPLETE" to Y and pressing return, the "New Class", "CSCE Issued", and "FCC-610 needed" items are calculated and displayed. If "Use Last VE's on Signature fields" is yes, the previous values for VE callsigns are automatically filled in. This is only done for the CSCE fields if a CSCE, and for the 610 fields if a license upgrade was earned.

"CSCE" and "610 signatures" are the callsigns of the VE's signing the CSCE and 610 for this candidates. If entered, they are printed on the CSCE and 610.

In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

Alt-D (Done), will set complete to Y and position to the first CSCE signature field. If neither a new license nor an upgrade was earned the form is automatically completed. If a CSCE or 610 is needed the form is completed manually after verifying the signing VE callsigns.

Alt-V (VE) is used to copy the three callsigns in the CSCE block into the 610 block.

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º                         Update Candidate Status                         º
º                                                     Printing Disabled   º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º     ÄÄÄÄÄÄLast NameÄÄÄÄÄ  Suffix  ÄÄÄFirst NameÄÄÄ  M    Call: N1MEO    º
º   1 Seagroves              Jr     Fletcher          W   Class: Advanced º
º                                                     Effective: Advanced º
º                                                                         º
º ÄÄÄ1AÄÄÄ ÄÄÄ1BÄÄÄ ÄÄÄ1CÄÄÄ ÄÄÄ2ÄÄÄÄ ÄÄÄ3AÄÄÄ ÄÄÄ3BÄÄÄ ÄÄÄ4AÄÄÄ ÄÄÄ4BÄÄÄ º
º                   Pass                                         2/26/98  º
º                                                                         º
º                             COMPLETE :Y  N Y                            º
º   New Class :Extra           CSCE Issued :Y                 FCC-610 :Y  º
º CSCE VE's :WW1Y    W1FI    N1FT        610 VE's :WW1Y    W1FI    N1FT   º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Alt-D for Done                                     Alt-R to Re-register º
º               Alt-V to copy CSCE VE's into 610 VE's slots               º
º                          Record will be Changed                         º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-11
Update Candidate Status

Alt-R (Reregister) is used to re-register a candidate. Refer to section 6.3.2, Re-registering a candidate, for further information on re-registering candidates.

If a candidate completes, has paid a session fee, and has only taken novice elements (1A and/or 2), the message shown in Figure 6-12 is displayed when they are marked completed. If the session fee is refunded, press Control-enter to automatically change it to $0.00. Pressing Escape will cause it to remain unchanged. Refer to paragraph section 6.7, Miscellaneous Stuff, for details on how to display and print a list of candidates owed refunds. Do not press Control-Enter unless you refund the session fee AT THE SAME TIME! Otherwise the knowledge that a refund is due is lost.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                       William A Burden                       º
º                Has taken only Novice elements.               º
º               The session fee must be refunded.              º
º        Press Control-Enter to change the fee to $0.00,       º
º              or Press Escape to leave unchanged.             º
º                                                              º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-12
Refund Session Fee Message

If a new license or an upgrade was earned, FCC Form 610's are being printed, and autoprint of Form 610's is enabled, the Form 610 is printed. While a 610 is being printed, no other processing can take place on the computer doing the printing. Refer to Figure 6-13 for the message displayed during printing.

If a CSCE is to be issued and autoprint of CSCE's is enabled, the CSCE is printed. While a CSCE is being printed, no other processing can take place on the computer doing the printing. Refer to Figure 6-14 for the message displayed during printing.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                                     º
º      Printing FCC Form 610 for      º
º       Fletcher W Seagroves Jr       º
º            Please Wait...           º
º                                     º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-13 Form 610 Printing

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º                                     º
º          Printing CSCE for          º
º       Fletcher W Seagroves Jr       º
º            Please Wait...           º
º                                     º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-14 CSCE Printing

6.3.2 Re-registering a candidate

If your VE team has multiple copies of exam elements, and allows candidates to re-take a failed element, pressing Alt-R on the "Update Candidate Status" form will automatically re-register the candidate. A new candidate record is added by copying the original. All element status fields of the old record, except the failed elements, are cleared. On the new record, all failed element status fields (usually just the one just failed) are set to "Wants". Note that this differs from the method when a paper candidate roster is used. However this places all credits and passed elements in one candidate record and allows the program to determine upgraded class and to properly print the CSCE.

Once the candidate is re-registered, the message shown in Figure 6-15 is displayed. If only novice elements had been taken at the time of re-registration, and if a session fee had been collected, the message shown in Figure 6-16 is first, followed by the re-registration message.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                                                              º
º                           Candidate                          º
º                       William A Burden                       º
º                    Has been re-registered.                   º
º                   Press Return to continue                   º
º                                                              º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-15
Re-registration Message

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                       William A Burden                       º
º                Has taken only Novice elements.               º
º               The session fee must be refunded.              º
º          However, it will be applied to re-registration.     º
º                   Press Return to continue                   º
º                                                              º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-16 Session Fee Re-applied Message

6.3.3 Full Candidate Record

Figure 6-17 shows the full candidate record displayed when the Alt-F is pressed from either "Register Candidate" table, the "Update Candidate Status" table, and from other candidate list tables. This form displays all the data contained in each candidate record. The following paragraphs describe each of the fields in the form.

"Call" is the callsign of the candidate.

"Class" is the license class as shown on the original FCC issued operator license presented at the session. This is NOT the license class granted via a previous CSCE.

"Effective Class" is the effective operating class of the candidate granted by the combination of an FCC License and one or more CSCE's. Although shown on other forms, it is modifiable on this form.

"New Class" is the license class earned or upgraded to at this session.

"nn" is the sequence number assigned to each candidate at registration time. If sequence numbers are not used, this column is blank.

"Last Name", "First Name", "M", and "Suffix" are self-explanatory.

"Date Of Birth" is the candidate's birth date.

"Address", "City", "ST", and "Zipcode" are the candidate's current address.

"Email" is the Electronic, or Internet, mail address for the candidate.

"1A, 1B, 1C, 2, 3A, 3B, 4A, 4B" contain the status of the code and written examination elements. Refer to the section 6.2.2, Element Status fields, for a detailed description of the element status fields.

"Day Phone", "Night Phone" are the candidate's phone numbers.

"Completed" is a choice field (Y or N) and is the completed status of the candidate.

"CSCE Issued" is a choice field (Y, N, or P) and indicates the status of the candidate's CSCE. To reprint a CSCE change "P" back to "Y" and go to the Print CSCE menu.

"610 Printed" is a choice field (Y, N or P) and indicates whether a 610 has been printed for the candidate. To reprint a 610 change "P" back to "Y" and go to the Print 610 menu.

"Session" is the session date and session ID of the current session. This SHOULD not be altered. If it is, and is merged into the history database, it will become a floating record without a session record. While this is easily fixed, it has to be noticed first.

"Fee Paid" is the amount the candidate has paid for the session.

"Identity Verified" indicates whether a candidate's credentials (Identification, FCC form 610, original license, CSCE, and copies of license/CSCE's) have been examined and accepted.

"CSCE VE's" are the callsigns of the VE's signing the CSCE.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                       Add/Modify/Delete a Candidate                      º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Call:   KA1SOA:TechPlus None Novice Tech TechPlus General Advanced       º
º Effective     :TechPlus None Novice Tech TechPlus General Advanced Extra º
º New Class     :None     None Novice Tech TechPlus General Advanced Extra º
º    ÄÄÄÄÄÄLast NameÄÄÄÄÄ   Suffix    ÄÄÄFirst NameÄÄÄ  M   Date Of Birth  º
º  1 Cabana                           Michele           L      2/21/78     º
º    ÄÄÄÄÄÄÄÄÄÄÄAddressÄÄÄÄÄÄÄÄÄÄÄÄÄÄ ÄÄÄÄÄÄÄÄCityÄÄÄÄÄÄÄÄ ST   Zipcode    º
º    3 James St                       Derry                NH  03038-4525  º
º          Email:                                                          º
º Day Phone: (000)000-0000     Element Status  Night Phone: (000)000-0000  º
º ÄÄÄ1AÄÄÄ ÄÄÄ1BÄÄÄ ÄÄÄ1CÄÄÄ ÄÄÄ2ÄÄÄÄ ÄÄÄ3AÄÄÄ ÄÄÄ3BÄÄÄ ÄÄÄ4AÄÄÄ ÄÄÄ4BÄÄÄ  º
º          2/21/98  11:15-8                    Wants    Wants    Wants     º
º Completed:N   N Y        CSCE Issued:N  N Y P    610 Required:N   N Y P  º
º Session  : 4/08/98:A     Fee Paid: $6.35    Identify Verified:Y   N Y *  º
º CSCE VE's :                              610 VE's :                      º
º Notes: OLDNAME="Bosco, Luigi"                                            º
º  x 4 : PURPOSE="Install 700ft tower in Wetlands"                         º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍËÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Alt-L Lookup,M Misc º    Record will be Changed    º   Alt-U Uncomplete  º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÊÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÊÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-17
Full Candidate Record

"610 VE's" are the callsigns of the VE's signing the FCC Form 610.

"Notes" is a 256 character miscellaneous field organized as four (4) rows of 64 characters each.

In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

Alt-L (Location), will force a lookup of location (City, State, and Zip) from the entered information.

Alt-U (Uncomplete) will "uncomplete" a candidate. This is used in the event a candidate is incorrectly marked completed, or if a candidate changes their mind and decides to take additional elements.

Alt-M (Miscellaneous) will bring up the "Miscellaneous Candidate/Electronic Filing Information" screen shown in Figure 6-18. Refer to section 6.4, Miscellaneous Candidate/Electronic Filing Information, for details.

6.4 Miscellaneous Candidate/Electronic Filing Information

Figure 6-18 shows the "Miscellaneous Candidate/Electronic Filing Information" form. This form is seldom used. It provides additional information necessary to completely fill out an FCC form 610 under ALL conditions, and provides additional information for use by a VEC in electronic filing. When registering a candidate, all fields are set to their default values. The following paragraphs describe each of the fields in the form.

"Item 4C" indicates the status for Section 1 item 4C (Name Change) on the candidate's FCC Form 610. The default is N. If a name change is requested set this field to Y and add a string to the Notes field of the form: OLDNAME="OldLastName OldSuffix, OldFirstName OldInitial".

"Item 4D" indicates the status for Section 1 item 4D (Mailing address) on the candidate's FCC Form 610. Set this field to Y if the candidate indicates that the address provided in Section 1 is new. The default is N.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º           Miscellaneous Candidate/Electronic Filing Information          º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Item 4C: Y N Y    - Change name on license. Use OLDNAME="xxxxx" in notes.º
º Item 4D: N N Y    - Change mailing address                               º
º Item 4E: N N Y    - Change callsign.  Must have candidate's initials.    º
º Item 4F: N N Y    - Renewal                                              º
º Item 6B:  4/01/98 - Pending application.  Use PURPOSE="xxxxx" in notes.  º
º Item 7 : Y Y N    - Applicant's signature present                        º
º                                                                          º
º VE signatures present - VE 1: Y Y N    VE 2: Y Y N    VE 3: Y Y N        º
º FCC Review required         : N N Y                                      º
º VEC key entry initials      : VET                                        º
º                                                                          º
º  Notes:OLDNAME="Bosco, Luigi"                                            º
º   x 4 :PURPOSE="Install 700ft tower in Wetlands"                         º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º                          Record will be Changed                          º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-18
Miscellaneous Candidate/Electronic Filing Information

"Item 4E" indicates the status for Section 1 item 4E (Systematic Callsign Change) on the candidate's FCC Form 610. The default is N. Set this field to Y if the candidate requests a callsign change. Make sure the candidate initials the 610. This is not a vanity callsign request. FCC form 610-V is used to request a vanity callsign.

"Item 4F" indicates the status for Section 1 item 4F (Renewal) on the candidate's FCC Form 610. Set this to Y if the candidate's license will expire within 90 days. The default is N.

"Item 6B" indicates the status for Section 1 item 6B (Pending Application) on the candidate's FCC Form 610. The default is no date. If the candidate currently has a pending application before the Federal Communications Commission, enter the date the application was filed and add a string to the Notes field of the form: PURPOSE="explanation"

"Item 7" indicates the status for Section 1 item 7 (Applicant's Signature) on the candidate's FCC Form 610. The default is Y. This should always be Y. If it isn't, it's because the VE team did not do its job properly.

"VE Signatures Present - VE 1, 2, 3" indicates (primarily for the VEC's use) that all three VE signatures are present on the Form 610. The default is Y for each.

"FCC Review Required" indicates (primarily for the VEC's use) that all three VE signatures are present on the Form 610. The default is N.

"VEC key entry initials" contains the initials of the person who entered the data used to generate the FCC electronic filing format. If this was done by the VE Team, use VET. The default is VET.

"Notes" is a 256 character miscellaneous field organized as four (4) rows of 64 characters each.

6.5 Element Status

Figure 6-19 shows the combination form and table displayed when selecting "Element Status" from the "Session Activities" menu. This display is useful for generating a list of candidates who have a particular element status. Its primary utility is in generating a list of candidates signed up for a given code slot. The following paragraphs describe the four (4) choice fields and how they are used to select the subset of candidates desired.

"Candidates" is used to select between all registered candidates, or just those who are still testing (i.e. Pending completion). The normal setting is Pending, which causes all completed candidates to be excluded from the list.

"Match" determines what matching, if any, is required on the next two fields. The three (3) choices have meanings described in Table 6-2.

"Element" is the element whose status is desired. This field is ignored if "Match" equals "All".

"Value" is the value desired for the element specified. All element status values are valid except a CSCE date. If an invalid value is entered, the choice list shown in Figure 6-20 is displayed.

Once return is pressed from the "Value" field, the matching records are determined and displayed. The locator bar is placed over the first matching record. Each element status is either a one or two digit code slot number, or one of the choices in Table 6-3. Table 6-4 provides examples of various settings and their meanings.

In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

Alt-F (Full), will bring up a full candidate form. This contains all the information on the candidate, not just the fields required during registration.

ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
º                               Element Status                               º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Candidates:All      Pending All                Match:All     First Any All º
º Element   :1C       1A 1B 1C 2 3A 3B 4A 4B     Value:Wants                 º
º Last                 First            M      1A 1B 1C  2 3A 3B 4A 4B       º
º Burden               William          A          5  7     W  W  W  W  12   º
º Cabana               Michele          L          C  8        W  W  W   1   º
º Garon                Christopher      M             4              W   9   º
º Huck                 Alison                            P              23   º
º Jahnke               Bart                           4              W   4   º
º Levin                Joel             B          C           C  W     22   º
º Seagroves            Fletcher         W Jr          P              C   1   º
º Shuman               Alan                        2     W  W  W  W  W   2   º
º Simons               Kathe            P             7        C  W  W  15   º
º Simons               Michael                  3        W  W  W        16   º
º Simons               Bethany                  P                       17   º
º              Total candidates meeting selection criteria:  26              º
ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
º Alt-F to Modify     Alt-P to Print List    Alt-T Change "Wants" to "Taking º
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
Figure 6-19 Element Status

Table 6-2 Element Status Match Values
Value
Description
AllThe "Element" and "Value" fields are ignored. This is used to provide a display of the overall element status for either all, or just the remaining candidates.
FirstOnly those candidates whose first element is the one specified in "Element", and has the value specified in "Value" are displayed. In order for an element to be the first element taken, all earlier elements must either be blank, Exempt, Credit, or a CSCE date from a prior session. Code and written elements are treated independently. It is assumed that code elements are taken fastest to slowest (1C, 1B, 1A), and written elements taken from Novice to Extra (2, 3A, 3B, 4A, 4B). This makes element 1B before 1A, and after 1C. Similarly, element 3B is before 4A and 4B, and after 2 and 3A.
AnyOnly those candidates whose element is the one specified in "Element", and has the value specified in "Value" are displayed, regardless of the status of earlier elements.
ÉÍÍÍÍÍÍÍÍÍÍ»
º CodeSlot º
º Credit   º
º Exempt   º
º Fail     º
º Grading  º
º Pass     º
º Taking   º
º Wants    º
ÈÍÍÍÍÍÍÍÍÍͼ
Figure 6-20
Element Status Choice List

Alt-P (Print) will toggle the automatic printing of CSCE's and 610's if those functions are enabled for the session. This is quite important when a code test is in progress. While printing is disabled, the phrase "Printing Disabled" will flash in the upper right corner of the table. Note: If running in a DOS window under Windows 3.x the flashing may not occur. Once printing is re-enabled, all pending CSCE's and 610's that would have been printed automatically are printed. No other activity can occur until all the printing is complete.

Alt-T (Taking) will change the element status from "Wants" to "Taking" for all candidates selected. Alt-T is only valid when "Candidates" is set to All, "Match" is set to First, and the "Value" is either Wants, or a code slot.

Table 6-3 Element Status Display Codes
  • X for Credit
  • E for Exempt
  • F for Fail
  • G for Grading
  • P for Pass
  • T for Taking
  • W for Wants
  • C for CSCE
  • Table 6-4 Element Status Example Settings
    Candidates
    Match
    El
    Value
    List will Display
    Pending
    First
    1C
    15:00-10
    Candidates that are waiting to take 20 WPM as their first code test at 3 PM. (Code slot 10)
    Pending
    First
    1C
    Wants
    Candidates that are waiting to take 20 WPM as their first code test. Code slots are not being used.
    Pending
    First
    3A
    Wants
    Candidates that are waiting to take the Technician written as their first written test.
    All
    All
    N/A
    N/A
    All registered candidates.
    Pending
    Any
    3B
    Taking
    Candidates currently taking the General written element.
    All
    Any
    4B
    Pass
    Candidates who passed the Extra written element.
    Pending
    Any
    2
    Fail
    Candidates who failed the Novice written and are still at the examination session.

    6.6 Print CSCE's and 610's Menu

    Figure 6-21 shows the menu when selecting the "Print CSCE's and 610's" item from the "Session Activities" menu. The following paragraphs describe each item.

    "CSCE Display/Print" displays a table of candidates that have earned CSCE's, allowing the display and or printing of individual CSCE's.

    "Test CSCE Print" prints a CSCE test pattern. It is used to align the tractor feed CSCE's in the printer. All element and license class boxes are crossed out, and the VE and candidate information is filled with VOID. Pressing return while this entry is highlighted causes the test printout to occur.

    "Print CSCE-like data" prints all the information that is normally on a CSCE, plus the candidate's sequence number, and the first line of notes. It is laid out approximately in the same fashion as an ARRL/VEC CSCE form. It is intended for use at exam sessions where CSCE's are filled in manually. If a printer and tractor feed CSCE forms are available, this function is not used. When selected, all completed candidates due CSCE's, are printed, three per page, and the CSCE Issued field is set to "P". Refer to Figure 6-22 for a sample printout.

    "Test FCC-610 Print" prints a Form 610 test pattern. It is used to align the tractor feed 610's in the printer or to verify the correct operation of sheet feed 610's. All element and license class boxes are crossed out, and the VE and candidate information is filled with VOID. Pressing return while this entry is highlighted causes the test printout to occur.

    "FCC-610 Display/Print" displays a table of candidates that have completed, allowing the display and/or printing of individual FCC Form 610's.

    ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
    º  Print/Display CSCE's and 610's  º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º                                  º
    º        CSCE Display/Print        º
    º                                  º
    º          Test CSCE Print         º
    º                                  º
    º       Print CSCE-like data       º
    º                                  º
    º        Test FCC-610 Print        º
    º                                  º
    º       FCC-610 Display/Print      º
    º                                  º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º Enter to Select      Esc to Exit º
    ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
    
    Figure 6-21
    Print/Display CSCE's and 610's Menu
    ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
    ³          Session Location                    Date          Element Status  ³
    ³      Nashua, NH                            08 APR 98     XXXXXXXXXXXXXXXXX ³
    ³                                                          XXXXXXXXXXXXXXXXX ³
    ³                                                           Passed 1C 20 wpm ³
    ³ 18   Al K Simons                           WA1TYB        XXXXXXXXXXXXXXXXX ³
    ³      18 Naticook Rd                                      XXXXXXXXXXXXXXXXX ³
    ³      Merrimack              NH         03054             XXXXXXXXXXXXXXXXX ³
    ³                                                          XXXXXXXXXXXXXXXXX ³
    ³                  VE #1   WW1Y                            XXXXXXXXXXXXXXXXX ³
    ³                  VE #2   W1FI                            Passed element 4B ³
    ³                  VE #3   N1FT                                              ³
    ³                                                           License Earned   ³
    ³      Credentials have not been verified!!                XXXXXXXXXXXXXXXXX ³
    ³                                                          XXXXXXXXXXXXXXXXX ³
    ³      Need to see original of license                     XXXXXXXXXXXXXXXXX ³
    ³                                                          XXXXXXXXXXXXXXXXX ³
    ³                                                          XXXXXXXXXXXXXXXXX ³
    ³                                                                Extra       ³
    ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
    
    Figure 6-22
    CSCE Like printout

    6.6.1 CSCE Display/Print

    Figure 6-23 shows the table displayed when selecting "CSCE Display/Print" from the "Print/Display CSCE's and 610's" menu. The following paragraphs describe the table.

    "Last Name", "First Name", "M", and "Suffix" are self-explanatory.

    "Call" is the callsign of the candidate.

    ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
    º                   Display/Print CSCE information                   º
    º All Candidates                                 Printing Disabled   º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º Last                 First            M      Call   73 C 6 $ V     º
    º Burden               William          A      WB1BRE  N N N Y    12 º
    º Cabana               Michele          L      KA1SOA  N N N Y     1 º
    º Garon                Christopher      M      KA1SIE  N N N Y     9 º
    º Huck                 Alison                          N N N Y    23 º
    º Jahnke               Bart                    KB9NM   N N N Y     4 º
    º Levin                Joel             B      N1MNF   N N N Y    22 º
    º Seagroves            Fletcher         W Jr   N1MEO   N Y Y Y     1 º
    º Shuman               Alan                            N N N Y     2 º
    º Simons               Kathe            P      N1NYT   N N N Y N  15 º
    º Simons               Michael                         N N N Y    16 º
    º Simons               Bethany                 N1ONC   N N N Y    17 º
    º Lookup Last Name:                                       Total:  26 º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º ALT-P to  Print                        ALT-A Toggles Unprinted/ALL º
    º ALT-F for Full Record                             Enter to Display º
    ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
    
    Figure 6-23
    Display/Print CSCE table

    "73" indicates whether the candidate is done testing. Y indicates completed candidates, N indicates that they are still testing or waiting paperwork.

    "C" indicates the CSCE status. N means none, Y means a CSCE was issued, and P indicates that the CSCE was printed. CSCE will be N until the candidate is complete.

    "6" indicates the Form 610 status. N means none, Y means a 610 is needed, and P indicates that the 610 was printed. This field will be N until the candidate is complete.

    "$" indicates whether the session fee has been paid. Y for yes, N for No.

    "V" indicates if the candidate's credentials have been verified (ID, original license and CSCE's). A Blank indicates verified. N indicates not verified and the candidate will not be allowed to test. An asterisk (*) indicates the candidate has been verified and/or allowed to test, but that something is amiss.

    "nn" is the sequence numbers assigned to each candidate at registration time. If sequence numbers are not used, this column is blank.

    ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÂÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
    ³  18             ARRL/VEC                                   ³                 ³
    ³        CERTIFICATE OF SUCCESSFUL COMPLETION OF EXAMINATION ³                 ³
    ³ Test Site:  Manchester, NH            Test Date:  4/08/98  ³Passed 1C, 20 wpm³
    ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´                 ³
    ³ CREDIT for ELEMENTS PASSED                                 ³                 ³
    ³ You have passed the telegraphy and/or written element(s)   ³                 ³
    ³ indicated at right.  You will be given credit for the .... ³                 ³
    ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´                 ³
    ³ LICENSE UPGRADE NOTICE                                     ³Passed element 4B³
    ³If you already hold a valid FCC-issued Amateur Radio license³NEW LICENSE CLASS³
    ³this Certificate validates temporary operation with the     ³                 ³
    ³operating privileges of you new operator class (see 97.9[b])³                 ³
    ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´                 ³
    ³ THIS CERTIFICATE IS NOTE A LICENSE, PERMIT, OR ANY OTHER   ³                 ³
    ³ KIND OF OPERATING AUTHORITY IN AND OF ITSELF.  THE ELEMENT ³                 ³
    ³ CREDITS AND/OR OPERATING PRIVILEGES THAT MAY BE BLAH BLAH. ³      EXTRA      ³
    ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÂÄÄÄÄÄÄÄÄÄÄÄÄÄÄÁÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´
    ³ Al K Simons                           WA1TYB³ VE # 1 ________________  WW1Y  ³
    ³ 18 Naticook Rd                              ³ VE # 2 ________________  W1FI  ³
    ³ Merrimack              NH  03054-4226       ³ VE # 3 ________________  N1FT  ³
    ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÁÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
                          Credentials have not been verified!!                      
                             Need to see original of license                        
                                Press Return to continue                            
    
    Figure 6-24
    CSCE Display

    "Lookup Last Name:" is a locator field. By entering the first part of a candidate's last name the table will scroll down to the first entry that matches the text. This allows rapid scrolling through the table.

    If the locator highlight bar is placed over a candidate and the Enter key is pressed, a CSCE is displayed on the screen. This is shown in Figure 6-24. In addition to the CSCE information, the phrase "Credentials have not been verified!!" is displayed in flashing red if Verified is not set to "Y". The first line of the Notes field is also displayed. If sequence numbers are used, it is displayed in the upper left-hand corner.

    In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

    Alt-A (All) will toggle between displaying all candidates remaining versus all registered candidates. While all candidates are displayed, "All Candidates" is displayed in the upper left area of the display.

    Alt-F (Full), will bring up a full candidate form. This contains all the information on the candidate, not just the fields required during registration.

    Alt-P (Print) will toggle the automatic printing of CSCE's and 610's if those functions are enabled for the session. This is quite important when a code test is in progress. While printing is disabled, the phrase "Printing Disabled" will flash in the upper right corner of the table. Note: If running in a DOS window under Windows 3.x the flashing may not occur. Once printing is re-enabled, all pending CSCE's and 610's that would have been printed automatically are printed. No other activity can occur until all the printing is complete.

    6.6.2 FCC-610 Display/Print

    Figure 6-25 shows the table displayed when selecting "FCC-610 Display/Print" from the "Print/Display CSCE's and 610's" menu. The following paragraphs describe the table.

    ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
    º               Display/Print FCC Form 610 information               º
    º All Candidates                                 Printing disabled   º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º Last                 First            M      Call   73 C 6 $ V     º
    º Burden               William          A      WB1BRE  N N N Y    12 º
    º Cabana               Michele          L      KA1SOA  N N N Y     1 º
    º Garon                Christopher      M      KA1SIE  N N N Y     9 º
    º Huck                 Alison                          Y Y N Y    23 º
    º Jahnke               Bart                    KB9NM   N N N Y     4 º
    º Levin                Joel             B      N1MNF   N N N Y    22 º
    º Seagroves            Fletcher         W Jr   N1MEO   N P Y Y     1 º
    º Shuman               Alan                            N N N Y     2 º
    º Simons               Kathe            P      N1NYT   N N N Y N  15 º
    º Simons               Michael                         N N N Y    16 º
    º Simons               Bethany                 N1ONC   Y Y Y Y    17 º
    º Lookup Last Name:                                       Total:  26 º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º ALT-P to  Print                        ALT-A Toggles Unprinted/ALL º
    º ALT-F for Full Record                             Enter to Display º
    ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
    
    Figure 6-25
    Display/Print FCC Form 610 Table

    "Last Name", "First Name", "M", and "Suffix" are self-explanatory.

    "Call" is the callsign of the candidate.

    "73" indicates whether the candidate is done testing. Y indicates completed candidates, N indicates that they are still testing or waiting paperwork.

    "C" indicates the CSCE status. N means none, Y means a CSCE was issued, and P indicates that the CSCE was printed. CSCE will be N until the candidate is complete.

    "6" indicates the Form 610 status. N means none, Y means a 610 is needed, and P indicates that the 610 was printed. This field will be N until the candidate is complete.

    "$" indicates whether the session fee has been paid. Y for yes, N for No.

    "V" indicates if the candidate's credentials have been verified (ID, original license and CSCE's). A Blank indicates verified. N indicates not verified and the candidate will not be allowed to test. An asterisk (*) indicates the candidate has been verified and/or allowed to test, but that something is amiss.

    "nn" is the sequence numbers assigned to each candidate at registration time. If sequence numbers are not used, this column is blank.

    "Lookup Last Name:" is a locator field. By entering the first part of a candidate's last name the table will scroll down to the first entry that matches the text. This allows rapid scrolling through the table.

    If the locator highlight bar is placed over a candidate and the Enter key is pressed, an approximate 610 is displayed on the screen. This is shown in Figure 6-26. In addition to the 610 information, the phrase "Credentials have not been verified!!" is displayed in flashing red if Verified is not "Y". The first line of the Notes field is also displayed. If sequence numbers are used, it is displayed in the upper left.

    18                         APPLICATION FORM 610
    ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÂÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÂÄÄÄÄÂÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
    ³ Simons                           ³ Al                   ³    ³  08 - 17 - 52 ³
    ³ 18 Naticook Rd                   ³ Merrimack            ³ NH ³  03054-4226   ³
    ³            Email:al@simons.mv.com                                            ³
    ÆÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͵
    ³ Examination for Upgrade                 ³       Item(s) 4:   B               ³
    ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÁÄÄÄÄÂÄÄÄÄÄÄÄÄÄÄÄÂÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´
    ³ New Name:Bosco,  Luigi                       ³   WA1TYB  ³      Advanced     ³
    ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÁÄÄÄÄÄÄÄÄÄÄÄÁÄÄÄÄÂÄÄÄÄÄÄÄÄÄÄÄÂÄÄ´
    ³ 6A:Install 700ft tower in Wetlands                            ³6B:04-01-98³  ³
    ÆÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÏÍÍÍÍÍÍÍÍÍÍÍÏÍ͵
    ³ A. Applicant qualified for: Extra     ³ B. To VEC NO LATER THAN:  18 APR 98  ³
    ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÁÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´
    ³ C. Volunteer Examiner Coordinator: ARRL/VEC                         D01      ³
    ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´
    ³ D. Exam Date:  4/08/98    E. Exam location: Amherst, NH                      ³
    ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÂÄÄÄÄÄÄÄÄÂÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÂÄÄÄÄÄÄÄÄÄÄÄÄÄ´
    ³ James M Heedles                      ³ WW1Y   ³                ³   4/08/98   ³
    ³ Glenn E Cabana                       ³ W1FI   ³                ³   4/08/98   ³
    ³ Rich W Critz                         ³ N1FT   ³                ³   4/08/98   ³
    ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÁÄÄÄÄÄÄÄÄÁÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÁÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
    Credentials have not been verified!!
    Need to see original of license
    Press Return to continue 
    
    Figure 6-26
    Form 610 Display

    In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

    Alt-A (All) will toggle between displaying all candidates remaining versus all registered candidates. While all candidates are displayed, "All Candidates" is displayed in the upper left area of the display.

    Alt-F (Full), will bring up a full candidate form. This contains all the information on the candidate, not just the fields required during registration.

    Alt-P (Print) will toggle the automatic printing of CSCE's and 610's if those functions are enabled for the session. This is quite important when a code test is in progress. While printing is disabled, the phrase "Printing Disabled" will flash in the upper right corner of the table. Note: If running in a DOS window under Windows 3.x the flashing may not occur. Once printing is re-enabled, all pending CSCE's and 610's that would have been printed automatically are printed. No other activity can occur until all the printing is complete.

    6.7 Miscellaneous Stuff

    Figure 6-27 shows the menu when selecting "Miscellaneous Functions" from the "Session Activities" menu. The following paragraphs describe each of the following items:

    ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
    º   Miscellaneous Functions  º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º                            º
    º     Backup Session Data    º
    º                            º
    º    Backup All Databases    º
    º                            º
    º        Set date/time       º
    º                            º
    º  Recompute Session Counts  º
    º                            º
    º    Open/Close Code Slots   º
    º                            º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º       Enter to Select      º
    ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
    
    Figure 6-27
    Miscellaneous Functions

    6.7.1 Backup Session Data/ Backup All Databases

    "Backup Session Data" will execute the DOS command file specified for "Backup Command" on the Session Options form (See Figure 5-5). The string "1 YYMMDD X HHMM" is appended to the end of the command, where:

  • 1
  • indicates a partial backup.
  • YYMMDD
  • is the session Year, month, and day
  • X
  • is the session ID
  • HHMM
  • is the current time

    "Backup All Databases" will execute the DOS command file specified for "Backup Command" on the Session Options form. The string "2 YYMMDD X HHMM" is appended to the end of the command, where "2" indicates a full backup, and the remaining information is as described above. While either a partial or full backup is in progress no other functions can be performed on the computer performing the backup. The message shown in Figure 6-28 is displayed during the backup.

    ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
    º  Backup in progress  º
    º    Please wait...    º
    ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
    
    Figure 6-28
    Backup in Progress

    6.7.2 Set date/time

    "Set date/time" displays a form that allows the date and time to be set. Figure 6-29 shows the form after entering a date and time, but before completing the form. The bottom line is not displayed until a date and time have been entered.

    ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
    º           Set date/time          º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º                                  º
    º         Date:  4/08/1995         º
    º                                  º
    º          Time: 12:36:00          º
    º                                  º
    º   Press Enter to Set Date/Time   º
    º                                  º
    ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
    
    Figure 6-29
    Set Date/Time

    6.7.3 Recompute Session Counts

    "Recompute Session Counts" Zeroes, then recalculates all the session element counts, passed and fail element counts, code slot counts, and license earned counts. If the status line at the bottom of the screen appears to be wrong, or if the number of candidates in a code slot is incorrect, this function will correct the errors. This is done automatically before printing the Test session summary report, so there is no need to do this manually before printing. Additionally, since the code slot counts are also computed from the candidate records, they will not be re-constructed properly for any code slot that is over or in progress, since the code slot identification will have been changed to "Taking", "Grading", "Pass", or "Fail". Since the number of people in a code slot is only useful before the code element is administered, this is not a real problem.

    6.7.4 Open/Close Code Slots

    Figure 6-30 shows the menu when selecting "Open/Close Code Slots" from the "Miscellaneous Functions" menu. This display is used to manually close code slots once the code test has started or to re-open a code slot that has been closed, either automatically or manually. The following paragraphs describe each of the following items:

    "Session" is a display only field providing the current session date and ID

    "Code slots" is a display only field listing the number of code slots defined. Pressing return when the cursor is on the last code slot completes the form.

    "Time" is the scheduled time of the code slot. It cannot be modified here. Refer to section 5.3.1, Create/Modify/Delete Session for further details.

    "WPM" is the scheduled speed of the code slot. It cannot be modified here. Refer to section 5.3.1, Create/Modify/Delete Session for further details. If a zero was entered at session creation, this value will either be zero for an unallocated code slot, or the speed dynamically assigned.

    ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
    º                       Open/Close Code Slots                       º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º        Session:  4/08/98:A                 Code slots  :  8       º
    º                                                                   º
    º  #   Time WPM Max Cur  Status      #   Time WPM Max Cur  Status   º
    º  1)  9:30  20   2   0  C C O K     2)  9:45  13   2   0  C C O K  º
    º  3) 10:00   5   2   0  C C O K     4) 10:15  20   2   0  O C O K  º
    º  5) 10:30  13   2   0  O C O K     6) 10:45   5   2   0  O C O K  º
    º  7) 11:00  20   2   0  O C O K     8) 11:15  20   2   0  O C O K  º
    º  9)   :     0   0   0  C C O K    10)   :     0   0   0  C C O K  º
    º 11)   :     0   0   0  C C O K    12)   :     0   0   0  C C O K  º
    º 13)   :     0   0   0  C C O K    14)   :     0   0   0  C C O K  º
    º 15)   :     0   0   0  C C O K    16)   :     0   0   0  C C O K  º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º                       Record will be Changed                      º
    ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
    
    Figure 6-30
    Open/Close Code Slots

    "Max" is the maximum number of candidates allowed in the code slot. It cannot be modified here. Refer to section 5.3.1, Create/Modify/Delete Session for further details.

    "Cur" is the number of candidates currently in this code slot. The number ranges from 0 to "Max:".

    "Status" is the Code slot status and is the only field that can be altered on this form. The status is one of the following:

    Do not change the time of a code slot once there are candidates allocated to that slot. This will result in two different element status entries referring to the same code slot (e.g. 10:30-2 and 10:45-2). This will interfere with the element status display and can cause the session counts to be in error.

    6.8 Candidates Owed Refunds

    Figure 6-31 shows the table displayed when selecting "Candidates Owed Refunds" from the "Session Activities" menu. The following paragraphs describe the table.

    "nn" is the sequence number assigned to each candidate at registration time. If sequence numbers are not used, this column is blank.

    "Last Name","First Name", "M", and "Suffix" are self-explanatory.

    "Call" is the callsign of the candidate.

    "Amount" is the amount owed to the candidate.

    "73" indicateswhether the candidate is done testing. Y indicates completed candidates, N indicates that they are still testing or waiting paperwork.

    ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
    º                        Candidates Owed Refunds                         º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º Last Name         First Name      M      Call    Amount 73 C 6 $ V     º
    º Huck              Alison                          $6.35  Y Y N Y    23 º
    º Simons            Bethany                N1ONC    $6.35  Y Y Y Y    17 º
    º                                                                        º
    º                                                                        º
    º                   Total Candidate Owed Refunds:   2                    º
    ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹
    º                          Alt-P to Print list                           º
    ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ
    
    Figure 6-31
    Candidates Owed Refunds Table

    "C" indicates the CSCE status. N means none, Y means a CSCE was issued, and P indicates that the CSCE was printed. CSCE will be N until the candidate is complete.

    "6" indicates the Form 610 status. N means none, Y means a 610 is needed, and P indicates that the 610 was printed. This field will be N until the candidate is complete.

    "$" indicates whether the session fee has been paid. Y for yes, N for No.

    "V" indicates if the candidate's credentials have been verified (ID, original license and CSCE's). A Blank indicates verified. N indicates not verified and the candidate will not be allowed to test. An asterisk (*) indicates the candidate has been verified and/or allowed to test, but that something is amiss.

    "nn" is the sequence numbers assigned to each candidate at registration time. If sequence numbers are not used, this column is blank.

    In addition to the usual keys valid while on this screen, the following functions are available by pressing the Alt key and the specified letter key at the same time.

    Alt-P (Print) will print the list of candidates to the report printer. Figure 6-32 shows the output of the print function. No other activity can occur until all the printing is complete

    ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
    ³      Candidates Owed Refunds               ³
    ³                                            ³
    ³ 23 Alison C Huck                           ³
    ³    6 Birch Drive                           ³
    ³    Amherst              NH    03031        ³
    ³    Day Phone  :(555)555-5555               ³
    ³    Night Phone:(555)555-5555               ³
    ³    Owed:  $6.35                            ³
    ³                                            ³
    ³ 17 Bethany Simons                    N1ONC ³
    ³    18 Naticook Rd                          ³
    ³    Merrimack            NH    03054        ³
    ³    Day Phone  :(000)000-0000               ³
    ³    Night Phone:(603)555-1111               ³
    ³    Owed:  $6.35                            ³
    ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
    
    Figure 6-32
    Candidates Owed Refunds Report



    Last Modified: 01 January 1998
    Jim Heedles: heedles@ww1y.mv.com